You can cancel or delete a cheque from a batch entry whether it’s posted or in draft. You can also undo and restore a cheque that you cancelled.
📎NOTE: It's not possible to cancel a cheque if you already reconciled it with bank statement data.
How to access a batch entry
There are many ways you can access a cheque to cancel or delete it.
Banks > Cheques > Cheque Batches > draft or posted
Banks > Cheques > Cheque listing > unreconciled
Accounting > All batches > select the batch
Cancelling a cheque
Go to the batch entry list.
Click Edit.
Tick the relevant lines and select 'Cancel Cheque'.
You can select and cancel multiple cheques at once.
The line will show as Cancelled.
Effects of cancelling a cheque
Cancelling a cheque simply removes it from the general ledger and your reports
It remains visible in the batch entry within the Account field
It also remains in the Cheques Listing with the Cancelled status
We facilitate this as some users prefer to have a complete list of cheque numbers in the system (cancelled or not) for their own record.
How to undo a cheque cancellation
If you mistakenly cancelled a cheque, you can restore it.
Edit the line again and click the red Cancelled link in the Account field.
You’ll be able to confirm or reject the cancellation.
By clicking 'OK', it will free up the Account field.
You can recode the transaction to the relevant account once again.
Deleting a cheque
To delete a cheque, click 'x' on the cheque entry you want to delete.
It will remove it from the general ledger (as per the cancellation process).
But it will also disappear completely from the batch entry and cheque listing altogether.
Demo
The demo below shows a user cancelling two cheques, and then undoing the cheque cancellations.
