You can cancel or delete a cheque from a batch entry within the period in which it was made. You can also undo and restore a cheque that was cancelled. You can cancel it whether it’s posted, or in draft.
📎NOTE: It's not possible to cancel a cheque if it was already reconciled with bank statement data.
How to access a batch entry
There are many ways you can access a cheque to cancel or delete it.
Banks > Cheques > Cheque Batches > draft or posted
Banks > Cheques > Cheque listing > unreconciled
Accounting > All batches > select the batch
Cancelling a Cheque
Go to the batch entry list.
Click Edit.
Tick the relevant line(s) and select 'Cancel Cheque'.
You may select and cancel multiple cheques at once.
The line will be marked as Cancelled.
Effects of Cancelling a Cheque
Cancelling a cheque simply removes it from the general ledger (no journal entry is done).
It remains visible in the batch entry within the Account field.
It also remains in the Cheques Listing with status being Cancelled.
We facilitate this as some users prefer to have a complete list of cheque numbers in the system (cancelled or not) for their own record.
How to Undo a Cheque Cancellation
If you mistakenly cancelled a cheque, edit the line again and click the red Cancelled link in the Account field.
You’ll then be asked if you want to undo the cancellation.
By clicking 'OK' it will free up the Account field to be recoded to the relevant account once again.
Deleting a Cheque
To delete a cheque, simply click 'x' on the cheque entry you want to delete.
The effect will be the same as cancelling (removes it from the general ledger).
However, a deleted cheque will be removed completely from the batch entry and cheque listing altogether.
Demo
The demo below shows a user cancelling two cheques, and then undoing the cheque cancellations.
