Objective

The Archived folder is where all previously processed/published invoices, supplier statements and individual expenses are stored. This article will give you an overview of the Archive and its functionalities!

Applies To

  • Purchases, Sales, Supplier Statements and Expense Reports folders on all companies.


Procedure

You can access the Archived page either from your company homepage, or from within any folder.

Documents can be viewed and downloaded just like the Inbox, but they are not editable from within the Archived folder as it represents the (invoice) details that were published to your accounts package.

How to Unarchive an Invoice

If you need to move one or more invoices back to your Inbox, you can do so by following these steps:

  1. Click the box to the left of any invoice to tick it.

  2. An Actions dropdown menu will then appear near the top of the folder. When you click on it, select Unarchive to send the invoice(s) back to the Inbox.

If you need to move all invoices back to your Inbox, you can do so by following these steps:

  1. Click the box at the top left corner of the Archive to trigger the selection menu. There you can select either All invoices, only Published invoices, or only Unpublished invoices.

  2. When you select All (for example), the boxes next to all the invoices on the first page will become ticked. To select all remaining invoices from other pages, click "select remaining invoices" on the yellow alert bar across the top of the page.

  3. An Actions dropdown menu will then appear near the top of the folder. When you click on it, select Unarchive to send the invoices back to the Inbox.

Additional Information

  • While you can unpublish an invoice in AutoEntry, it does not remove the invoice from your accounting package. This must be done manually before publishing the invoice again from AutoEntry, otherwise you may have a duplicate invoice in your accounting software

  • Physical storage of the invoice data is on our AWS hosted EU-1 servers here in Ireland.

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