Objective

When integrated with QuickBooks Online or Xero, you can add customers to invoices so the invoice becomes a billable expense for that customer (sometimes known as on-charging, on-billing, recharging or reimbursable). 

This video provides a quick overview:

Procedure 

To use billable expenses, simply check the box below on the Integrate page in AutoEntry (if the option is not there, disconnect and re-connect and this should then show):

Then, very simply, use the drop down menu on the view invoice page to select the customer you wish to add to the invoice as the billable customer: 

QuickBooks Online and Xero's Treatment of Billable Expenses

QuickBooks Online
QBO adds the customer as the billable customer to the Bill: 

When a Sales invoice is created for that customer, you can select which expense is to be added to that invoice from the expenses panel to the right. The expenses panel appears automatically when there are expenses available to be billed.

In AutoEntry, there is also the option of fully billing the invoice/expense to the customer:

Checking it as billable will complete the process as above. Leaving it unchecked adds the expense to the customer without adding the charge to their account, essentially allowing project tracking per customer.


Xero
Xero marks the invoice automatically as a billable expense and adds the customer to be billed in the description field.

When a Sales invoice is created for that customer, simply click on the link for the available billable expenses and select the relevant expenses to be added to that invoice.

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