You can publish your purchase invoices directly as paid from AutoEntry to your accounting software.
There are two different ways you can mark a purchase invoice as paid in AutoEntry:
Manually mark a single invoice as paid
Set a supplier default to mark an invoice as paid automatically
📎NOTE: If you don't mark the invoice as paid in AutoEntry, the purchase invoice will show as outstanding in your accounting software by default.
Set up the payment account
To be able to mark a purchase invoice as paid, you'll need to select a Payment A/C. You'll need to set this up in your accounting software first and then in AutoEntry.
Set up the payment account in your accounting software first.
Sync the data from your accounting software to AutoEntry.
Add the payment account in AutoEntry.
Mark a single invoice as paid
You can mark a single invoice as paid within the single invoice view.
Go to the Purchase folder.
From the Inbox folder, click the View button on the invoice line.
Click the Mark as Paid toggle to switch it on.
Two drop-down menus appear.
Select a Payment A/C and Publish To.
Publish the invoice.
Set a supplier default
You also have the option in AutoEntry to mark all invoices from a certain supplier as paid.
Click Company Contacts.
Select the relevant supplier from your list. You're then brought to its settings page.
Under the Payment A/C section, Publish To, and Payment Method select the necessary information. Click the Mark as paid toggle to switch it on.
📎NOTE: This feature is only available for Purchase invoices and not for Sales invoices. Sales invoices will always post as outstanding when you publish them from AutoEntry to your accounting software. You’ll need to manage the invoice payments from your accounting package.
Related guides