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Transfer Matching between Bank Accounts in AccountsPrep

An overview of transfer matching between Bank Accounts in AccountsPrep.

Oliver Cook avatar
Written by Oliver Cook
Updated this week

If you have two financial accounts set up as bank accounts, you'll likely be entering/importing statement data just as it appears on that financial account's statement.
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If there's a transfer of an amount between the two accounts, normal coding of the reciprocal transaction to the other account would create a duplicate of the same entry. This means it will appear in both accounts twice in the General Ledger.
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AccountsPrep doesn't allow normal coding between two accounts set up as Bank Accounts. This means you can't code a payment or receipt line in a Bank Statement batch entry to another Bank Account.

Instead, you must use our Transfer Matching function. There are two ways to use this function:

  • Single line transfer matching

  • Multiple (bulk) line transfer matching

Transfer matching - Single line

In the example below, we've added the Rabobank statement data (all transfers for convenience). As the HSBC bank statement data isn't yet posted, there's nothing to match with.

  1. In the Rabobank bank statement batch entry, we click the single transfer button and select Transfer without matching.

  2. We select the HSBC current account from the dropdown.

  3. Click Save.
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    Transfer match of a multiple lines. Transfer from Rabobank to HSBC.


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    You'll notice that the line in the statement becomes pink. This is because it's currently an unmatched transfer. It will also appear as pink in the General Ledger until it's matched.
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    We now assume that the Rabobank statement batch entry was successfully posted (above) for all transfers.
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  4. Next, in the HSBC statement batch entry, we click the single transfer button .

  5. We select the Rabobank account from the dropdown.

  6. As there are posted matches from Rabobank found, we can select the correct transfer amount to match with.
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    Transfer match of a single line. Transfer from HSBC to Rabobank.

    When it's successfully matched, the line will no longer be pink.
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    As soon as the HSBC Bank statement batch is posted successfully, the transfers are fully matched.
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📌TIP: If you have a lot of entries to match, use the multiple (bulk) line transfer matching method outlined in the next section.

Transfer matching - Multiple (bulk) lines

In the example below, we've added the Rabobank statement data (all transfers for convenience). As the HSBC bank statement data isn't yet posted, there's nothing to match with.

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  1. In the Rabobank statement batch entry, select all transfers to HSBC, then click Transfer.

  2. Within the multiple-line transfer pop-up, from the dropdown at the top, select HSBC as the bank account to transfer with.

  3. Click Transfer all without matching.

  4. Click Save.
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    Transfer match of multiple lines. Transfer from Rabobank to HSBC.

    You'll notice that all lines are pink. This is because they're all currently unmatched transfers.
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  5. Next, in the HSBC statement batch entry, we select all the relevant transfers to Rabobank and click Transfer.

  6. As there are posted matches from Rabobank found, the system will attempt to 'auto-match' whatever it can.
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    Transfer match of multiple lines. Transfer from HSBC to Rabobank.

    📌TIP: You can undo any of these by clicking the drop-down, then either Manual to rematch it or select 'none' (No match).

    The transfers are all now successfully matched, and the transferred lines are no longer pink.


    The system matches all transfers as soon as the HSBC Bank statement batch is posted successfully

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