AccountsPrep - How to Cancel Cheques

An overview of cancelling cheques in AccountsPrep, and the difference between deleting and cancelling.

AutoEntry Support Team avatar
Written by AutoEntry Support Team
Updated over a week ago


This article will provide a brief overview of the following:

  • How to cancel a cheque

  • Effects of cancelling a cheque

  • How to delete a cheque

  • How to undo a cheque cancellation

Applies To

  • AccountsPrep users.


It is possible to cancel or delete a cheque from a batch entry within the period in which it was made.

Cancelling a Cheque

  • To cancel a cheque, click 'Edit' on the batch entry with the cheque(s) you want to delete, then tick the box of the relevant row(s) and select 'Cancel Cheque'.

  • You may cancel multiple cheques at once.

  • It is not possible to cancel a cheque if it was already reconciled with bank statement data.

Effects of Cancelling a Cheque

  • Cancelling a cheque simply removes it from the general ledger (no journal entry is done).

  • It remains visible in the batch entry within the Account field.

  • It also remains in the Cheques Listing with status being Cancelled.

  • We facilitate this as some users prefer to have a complete list of cheque numbers in the system (cancelled or not) for their own record.

Deleting a Cheque

  • To delete a cheque, simply click 'x' on the cheque entry you want to delete.

  • The effect will be the same as cancelling (removes it from the general ledger).

  • However, the difference is it will also be removed from the batch entry and cheque listing altogether.

How to Undo a Cheque Cancellation

  • If you mistakenly cancelled a cheque, simply click the red Cancelled link in the Account field.

  • You will then be asked if you want to undo the cancellation.

  • By clicking 'OK' it will free up the Account field to be recoded to the relevant account once again.

The demo below shows a user cancelling two cheques, and then undoing the cheque cancellations.

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