Objective
This article will provide a brief overview of the following:
How to cancel a cheque
Effects of cancelling a cheque
How to delete a cheque
How to undo a cheque cancellation
Applies To
AccountsPrep users.
Procedure
It is possible to cancel or delete a cheque from a batch entry within the period in which it was made.
Cancelling a Cheque
To cancel a cheque, click 'Edit' on the batch entry with the cheque(s) you want to delete, then tick the box of the relevant row(s) and select 'Cancel Cheque'.
You may cancel multiple cheques at once.
It is not possible to cancel a cheque if it was already reconciled with bank statement data.
Effects of Cancelling a Cheque
Cancelling a cheque simply removes it from the general ledger (no journal entry is done).
It remains visible in the batch entry within the Account field.
It also remains in the Cheques Listing with status being Cancelled.
We facilitate this as some users prefer to have a complete list of cheque numbers in the system (cancelled or not) for their own record.
Deleting a Cheque
To delete a cheque, simply click 'x' on the cheque entry you want to delete.
The effect will be the same as cancelling (removes it from the general ledger).
However, the difference is it will also be removed from the batch entry and cheque listing altogether.
How to Undo a Cheque Cancellation
If you mistakenly cancelled a cheque, simply click the red Cancelled link in the Account field.
You will then be asked if you want to undo the cancellation.
By clicking 'OK' it will free up the Account field to be recoded to the relevant account once again.
The demo below shows a user cancelling two cheques, and then undoing the cheque cancellations.
