It is possible to cancel or delete a cheque from a batch entry within the period in which it was made.
Cancelling a cheque:
To cancel a cheque, click 'Edit' on the cheques batch entry with the cheque(s) you want to delete, then tick the box of the relevant row(s) and select 'Cancel Cheque'
You may cancel one or more cheques at once
It is not possible to cancel a cheque if it was already reconciled with bank statement data
Effect of cancelling a cheque:
Cancelling a cheque simply removes it from the general ledger (no journal entry is done)
It remains visible in the batch entry within the Account field
So too, it remains in the Cheques Listing with status being 'Cancelled'
We facilitate this as some users like to have a complete list of cheque numbers in the system (cancelled or not)
Deleting a cheque:
To delete a cheque simply click 'x' on the cheque entry you want to delete
The effect will be the same as cancelling (i.e. removes it from the general ledger)
However, the difference is it will also be removed from the batch entry and cheque listing altogether
Undo a cheque cancellation:
If you mistakenly cancelled a cheque, simply click the red 'Cancelled' link in the Account field
You will then be asked if you want to undo the cancellation
By clicking 'OK' it will free up the Account field to be recoded to the relevant account once again
The demo below shows a user cancelling two cheques, and then undoing the cheque cancellations