Every entry posted in AccountsPrep is done in the style of a ‘batch entry’.
Therefore, every entry posted can contain multiple transaction lines of the same type within the same single posting.
For example, a bank statement data batch will contain multiple transaction lines of payments & receipts - all done in the same single posting.
Types of batch entries
Bank statement batches
Cheque batches
Deposit batches
Sales batches
Expense batches
Standard Journal
Double Journal
Attributes common to all batch entry types
In any entry it's possible to fast-code multiple lines by:
Sorting by columns
Checking multiple lines at once
This example shows the user sorting by details to find common items, then checking lines to 'fast-code' them.
Adding or Importing data
You’ll notice that when you click to add any of these batch types you’ll be presented with an import page when you want to add data:
Add Statement Data
Add Cheques
Add Deposits
Add Sales Batch
Add Expenses Batch
Example - Add Deposits
Users will generally be dealing with large volumes of data, and it makes more sense to import using a .csv file generated in excel.
However, you can skip the import page and get straight to a blank entry just click 'Continue without Import' button.
This presents you with an empty page for that entry so you can begin entering transactions on-screen.
For standard or double journal entries, you’ll automatically be directed to the 'on-screen entry' page, as imports will be less frequent.