Cheque batches allow you to add the complete list of cheques written by the business in a given period.
See how to add and process cheque batches, and how to match and reconcile them with your bank statement data.
Usage and preferences
Depending on a user's preference, there are two possible approaches to the processing of cheques batches.
You can either:
Add all cheques for the year, then reconcile with current period statement data
Add the known outstanding cheques at year-end, then reconcile these in the next period
Adding Cheque Batches
You can add cheques from the Cheques listing page.
From the Banks tab, click Cheques.
From the Cheques listing page, you have two options:
Use the -Add Cheque Batch- option to enter the data manually
Use the -Import Cheques Batch- option to upload data via a spreadsheet
Processing cheque entries:
Once imported, cheques are automatically posted with the following details:
Date (cheque written date)
Cheque number (must be unique)
Details
Amount
You must code and allocate an account category for each cheque to be able to post it.
You can also assign analysis tags if you want to filter your reports by tags.
Considerations:
Cheques transfers: If a cheque is lodged into another account from the same business, use our guide on Cheques bank transfers.
Splitting: If you need to post the cheque against different ledger categories, visit our guide to split cheques transactions.
Cancel or delete: You can cancel or delete a cheque from a batch.
Cheques listing page vs Cheques Batches page
The Cheques Batches page will list all the batches that were added or imported. You can see here whether the Batch is in Draft status or Posted.
The Cheques listing page will list all the cheques that were posted. You can see whether a cheque was reconciled or not.
Draft cheques will only show in the Cheque Batch page.
You can also see if a cheque or entire batch was cancelled or deleted.
What's next?
Reconciling with Bank Statement Data
Once the cheques are posted, they can be reconciled within the relevant bank statement batch entry.
Any unreconciled cheques will appear in the bank reconciliation report.
📌TIP: You should preferably add cheques before uploading the bank statement data.