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Manage Mileage Rates

How to set and manage your mileage rates from within Manage Lists.

Oliver Cook avatar
Written by Oliver Cook
Updated over 2 weeks ago

To be able to add a mileage expense you first need to set your mileage rates from within Manage Lists.

Locate your Mileage Rates

  1. Click Home then click Manage Lists.

  2. Click the Mileage rates tab.


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Here you can see a list of your existing mileage rates. On this page, you can:

  • Add an expense category

  • Upload a list of Mileage Rates to replace the existing list

  • Hide mileage rates so they don't appear as option

  • Delete mileage rates that you want permanently removed from your company

  • Adjust the rate amount

  • Adjust the rate to be in kilometres or miles

Add mileage rates

You can easily set and add more mileage rates to your list.

Add a Mileage Rate

  1. Click Add a Mileage Rate.

  2. Enter the name of the rate and the value per mile/KM.

  3. Click Add a Mileage Rate again.

The new category now shows in your list of Mileage Rates.

📎NOTE: Once you've added mileage rates, you can amend the Permissions of each user submitting expenses to reflect the rates they'll be using.


Create a new list of Mileage rates

You can use the Upload List function to upload a list of mileage rates via a CSV file.

⚠CAUTION: The upload replaces your existing list of Mileage rates. Don't use this function to add more mileage rates to your existing list, unless you already have the existing rates in your CSV file.

Upload list of Mileage Rates

  1. Click Upload list of Expense Categories.

  2. Click Sample CSV file of Mileage Rates for a file template to use.
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  3. Once you have a file ready, click Select CSV to Upload, then browse to and select the CSV file.

Once complete, you can now see your new list of Mileage Rates.

Adjust mileage rate amount

If you need to amend the amount of a mileage rate, you can either enter a new amount or click the up and down buttons.

Changes save automatically.

Hide a Mileage Rate

If you want to remove a Mileage Rate from the selection drop-downs, without deleting it, you can 'Hide' it. You can reactivate it later if you need.

On the VISIBLE column, toggle it Off to hide it, and toggle it On to show it.

Delete a Mileage Rate

To delete a mileage rate from your list, you can either:

  • Click the rubbish bin icon to the right of the rate

  • Select multiple rates, then click the Delete button at the top

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