You can use the Cheque batch feature to help you manage your cheques and reconcile them with your bank statement data.
Two different approaches
There are two different ways you can use the Cheque batch feature.
Method one: Upload all the cheques
You can upload the details for all the cheques within each period and reconcile them against your bank statement data.
The bulk cheques matching feature makes it fast and easy to reconcile with bank statement data.
Method two: Upload outstanding cheques only
By working this way, you can include cheque details manually within the bank statement batch entry under the details and reference columns.
You can wait until the end of the period to process the outstanding cheques only.
This requires you to determine which cheques didn’t appear in the bank statement.
In this case you only need to upload the outstanding cheques, and they’ll show as outstanding at period-end. You can then reconcile those cheques in the next period.
Recommended approach
There are merits to both approaches depending on the user, but we recommend taking the first approach where possible.
By uploading all cheque data via a cheque batch entry, you ensure the following:
Accuracy: The system will ensure all cheque numbers are unique.
Automation: Cheque matching (reconciliation) is quick and will find the outstanding cheques so you don't have to do it manually.
Clarity: You’ll get to view all cheques (and their status) in a well-presented view in the Cheque Listings section.
Transaction types: Cheques transactions are distinct from normal bank payments (useful for filtering in Formatted Trial Balance movements).
Date management: The 'Cheques written date' is distinct from the 'cheques presented date'.
📌TIP: Ideally, you can have a system where a client will record cheque details in a spreadsheet during the year (column format: Date, Cheque Number, Details, Amount). You can upload the file periodically.