The Account Details Report is a detailed view of the General Ledger for the year.

Things to note:

  • When the report first opens, it will load every account (you can filter them using the dropdown menu)

  • For your convenience, the account name and column headers will hover as you scroll down so you know where you are

  • You can edit the detail or account assignment for any relevant transaction line (shown below)

Account selection dropdown:

  • The only accounts to select here are those with an entry in it

  • You may use the 'Search' box to find accounts (it filters the menu as you type)

  • Some tips on account selections:

    • You can check the boxes of multiple accounts at once

    • Click on the class heading (i.e. Fixed Assets) to select that entire class

    • Quick buttons -

      • Check all - selects all available accounts

      • Check P&L only - selects just the Profit & Loss accounts (users mainly tend to scroll through these accounts)

      • Uncheck all - if everything is unchecked, every account will load (we have it there just to clear the checkboxes for you)

Editing transactions in any account:

  • It's very quick and easy to edit entries out of place (or that just need fixing!)

  • To the right of any relevant entry you'll see a small pen icon like this:

  • Click it and you'll get a pop up allowing you to edit the details, reference or the account where the entry was assigned

  • Just like that the page will reload to reflect the change!

  • There will be no adjusting journal entry - it will simply update the batch it is contained in

Flags beside transaction lines:

  • You may notice an orange flag icon to the left of an entry in an account like this:

  • This means the entry was flagged by a user for special review

  • You may use the edit pen (above) to open the edit pop up and remove the flag once satisfied the entry is complete

  • You can also do this by re-entering the batch itself

Transaction lines highlighted in pink:

  • You may notice some banks highlighted pink like this:

  • Firstly, you'll know from the type being "Bank (T)" that this is a bank transfer

  • The reason it is highlighted in pink is that it has not yet been matched with a corresponding bank statement line from the other bank account

  • At some stage this must be matched, or you will not be able to close the period end and roll forward

  • See the bank section for help on matching bank transfers

Just like any other report, use the export button to export the on-screen results to excel:

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