AccountsPrep - How to Edit or Recode Transactions while Scrolling the General Ledger (Account Details Report)

An overview of how to edit transactions in AccountsPrep

AutoEntry Support Team avatar
Written by AutoEntry Support Team
Updated over a week ago

Objective

This overview will provide two methods of editing and recoding transactions in your general ledger.

Applies To

  • AccountsPrep users.

Procedure

If you notice any of the following mistakes:

  • a spelling mistake

  • an entry in the wrong account

  • the wrong reference

  • the wrong tax rate

  • any old error that needs fixing

You can edit or recode transactions in one of two ways:

  1. Reopen the batch entry, click to allow editing and make the necessary changes.

  2. While scrolling the general ledger (Account Details Report) click the small pen icon next to any transaction on the right-hand side to open the 'quick-edit' pop-up.


There's no untidy trail of adjustments either - just quick fixes as you see them!
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Example

In the example below:

  1. The user is scrolling the General Ledger and notices a transaction in the wrong account (it also happens to be flagged by the preparer).
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  2. They click the pen icon next to the "Direct Mailing Ltd" transaction and the quick-edit pop-up menu appears.
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  3. They then unflag the transaction and recode it to the 'Advertising' account where it should be.

When the entry is recoded, you see the change occur as it refreshes.
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As you can see from above, you have the ability to:

  • Edit the Details.

  • Edit the Reference (won't apply to things like Cheque batches where a Cheque number auto-appears instead).

  • Flag or unflag the entry.

  • Edit the Tax rate.

  • Change the account it is assigned to.

Just like that, the page will reload with the change!

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