Cheque batches allow you to add the complete list of cheques written by the client in a period.
Date (cheque written date)
Cheque number (must be unique)
You can then fast-code these cheques to their respective accounts.
This article will demonstrate how to add cheque batches in AccountsPrep, and how to reconcile them with your bank statement data.
AccountsPrep integrated companies.
Adding Cheque Batches
To add cheque batches, select Add Cheque Payment Batches + from the Cheque Batches page.
You'll then see our Cheques Import page:
We encourage using our simple import template for bulk numbers of cheques.
Excel is great for speed and familiarity so unless there are just a few cheques, we recommend this method.
Just follow the guides on the import page as seen below:
Remember to save as a CSV file!
Alternatively, select 'Continue without import' to jump straight into an empty cheques entry page and begin adding on screen.
Key Things to Remember
If a cheque is written to be lodged in another of the client's bank accounts, see here (assuming the other account is a 'bank account' in the AccountsPrep set up).
If you want to split a cheque amount between two general ledger accounts, see here.
If you want to cancel or delete cheques from a current period batch, see here.
Reconciling with Bank Statement Data
Once you add the cheques, they can be reconciled within the relevant bank statement batch entry, as seen here. Therefore, cheques should be added before the bank statement batch data is uploaded.
Depending on the client at hand, users tend to use one of two methods. See here for details on the two approaches.
In short, users will either:
add all cheques for the year, then reconcile with current period statement data, or
simply add the known outstanding cheques at year-end, then reconcile these in the next period.