Cheque batches allow you to add the complete list of cheques written by the business in a given period.
After you add your cheque batches, you can then match and reconcile them with your bank statement data.
Usage and preferences
Depending on a user's preference, there are two possible approaches to the processing of cheques batches.
You can either:
Add all cheques for the year, then reconcile with current period statement data
Add the known outstanding cheques at year-end, then reconcile these in the next period
Adding Cheque Batches
You can add cheques from the Cheques listing page.
From the Banks tab, click Cheques.
From the Cheques listing page, you have two options:
Use the -Add Cheque Batch- option to enter the data manually
Use the -Import Cheques Batch- option to upload data via a spreadsheet
Processing cheque entries:
After you import your cheques, the system will automatically post the following details:
Date (cheque written date)
Cheque number (must be unique)
Details
Amount
You then need to code and allocate an account category for each cheque to be able to post it.
You can also assign analysis tags if you want to filter your reports by tags.
Considerations:
Cheques transfers: If you lodged the cheque into another account from the same business, use our guide on Cheques bank transfers.
Splitting: If you need to post the cheque against different ledger categories, visit our guide to split cheques transactions.
Cancel or delete: You can cancel or delete a cheque from a batch.
Cheques listing page vs Cheques Batches page
The Cheques Batches page will list all the batches that you've added or imported. You can see here whether the Batch is in Draft status or Posted.
The Cheques listing page will only list the cheques that you posted. You can see if you've reconciled a cheque or not.
Draft cheques will only show in the Cheque Batch page.
You can also see the cheques or batches that you cancelled or deleted.
What's next?
Reconciling with Bank Statement Data
After you post the cheques, you can reconcile them within the relevant bank statement batch entry.
Any cheques with the unreconciled status will appear in the bank reconciliation report.
📌TIP: It’s preferable to add the cheques before you upload the bank statement data. But you can always upload the bank statement data and process it later after you add the cheques.