Cheque batches allow you to add the complete list of cheques written by the client in a period.
Date (cheque written date)
Cheque number (must be unique)
You can then fast-code these cheques to their respective accounts.
Adding Cheque Batches
To add cheque batches, select 'Add Cheque Payment Batches +' from the Cheque Batches page
You'll then see our Cheques Import page:
We encourage using our simple import template for bulk numbers of cheques
Excel is great for speed and familiarity so, unless there are just a few cheques, we recommend this
Just follow the guides on the import page as seen below
Remember to save as a CSV file
Alternatively, select 'Continue without import' to jump straight into an empty cheques entry page and begin adding on screen
Key Things to Remember
If a cheque is written to be lodged in another of the client's bank accounts see here (assuming the other account is a 'bank account' in the AccountsPrep set up)
If you want to split a cheque amount between two general ledger accounts see here
If you want to cancel or delete cheques from a current period batch see here
Reconciling with Bank Statement Data
Once you add the cheques, they can be reconciled within the relevant bank statement batch entry as seen here.
Therefore, cheques should be added before the bank statement batch data is uploaded.
Finally, users tend to use cheque batches in 1 of 2 ways:
It's up to you how you do things, but we wanted to let you in on the feedback we've received from users...
Depending on the client at hand, users will do one of two things: see here for details on the two approaches.
In short, users will either:
add all the cheques for the year (then reconcile with current period statement data)
simply add the known outstanding cheques at year end (then reconcile these in the next period)