You can use the Reconciliation feature to match your purchase invoices (in your Inbox) with the Supplier Statement you've uploaded to AutoEntry.
📎NOTE: This reconciliation feature is only available for Purchases and Supplier statements, and not Sales statements.
If you've integrated with an accounting software
You can reconcile your statement with your invoices at any stage, before or after you've published your invoices. However, if you can't reconcile due to discrepancies, you may need to unpublish to edit the invoice details to match the statement.
📎NOTE: This reconciliation workflow works only within your AutoEntry workspace and is separate from other reconciliation processes within your integrated product.
Reconciliation steps
First make sure you've uploaded your supplier statement to the Supplier Statement folder and it processed correctly.
Once your statement is ready in the Inbox, make sure to select the correct Supplier Account from the dropdown menu.
📎NOTE: If you don't select any supplier, the feature won’t find a match, whether you use the Auto-Match or Find Match. It will give you no result.
📌TIP: You can select the supplier account either from the supplier statement list or from the Reconciliation page.
Click View, then Reconciliation.
On the Reconciliation page, you see the following options:
Auto-Match
Auto-Match will automatically search for matching invoices in bulk, if the supplier name, date and amounts match. Visit our guide Auto-Match for Supplier Statements for more details.
Find Match
Find Match allows you to search and match an invoice manually, for example if you only have a partial match. Visit our guide Find Match for Supplier Statements for more details.
Ignore
You can ignore and bypass a particular line.
Create
This option allows you to create an invoice manually and complete the reconciliation if you didn't upload that invoice into AutoEntry.
📎NOTE: AutoEntry will search for the invoices in your Purchases folder, whether they are in the Inbox, Archived or Rejected folders.
Reconciliation status
Once you've reconciled an invoice it will attach a red link icon to your invoices, visible in the Purchases and Supplier statement folders.
Troubleshooting
If the reconciliation fails to find a match, make sure the supplier name and references in both the invoices and statement are matching fully. Partial matches aren’t possible with the automatic feature.
For more help, visit Supplier Statement won't reconcile
📌TIP: You can also edit your statement if you need to amend and align any of the details.