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Reconcile a supplier statement

How to reconcile a supplier statement with your uploaded invoices in AutoEntry.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

You can use the Reconciliation feature to match your purchase invoices with the Supplier Statement you've uploaded to AutoEntry.

📎NOTE: This reconciliation feature is only available for Purchases and Supplier statements, there’s no option to reconcile sales statements.

If you've integrated with an accounting software, you can reconcile your statement with your invoices at any stage, before or after you've published your invoices.

📎NOTE: This workflow works only within your AutoEntry workspace and is separate from any integration you may have.

Reconciliation steps

  1. First make sure you've uploaded your supplier statement to the Supplier Statement folder and it processed correctly.

  2. Once your statement is ready in the Inbox, make sure to select the relevant supplier account from the drop-down menu.

    Supplier account column on a supplier statement.

    📎NOTE: If you don't select the supplier, the feature will not be able to find a match, whether you use the Auto Match or Find Match. It will give you no result.

  3. Click View, then Reconciliation.
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  4. On the Reconciliation page, you see the following options:
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    Reconciliation page.

    AutoEntry will use the selected supplier account to match the invoices automatically with the ones in your Purchases folder, whether they are in the Inbox, Archived or Rejected folders.

    Auto-Match

    Auto-Match will automatically search for matching invoices in bulk, if the supplier name, date and amounts match. Visit our guide Auto-Match for Supplier Statements for more details.

    Find Match

    Find Match allows you to search and match an invoice manually, for example if you only have a partial match. Visit our guide Find Match for Supplier Statements for more details.

    Ignore

    You can ignore and bypass a particular line.

    Create

    This option allows you to create an invoice manually and complete the reconciliation if you didn't upload that invoice into AutoEntry.

Once you've reconciled an invoice it will attach a red link icon to your invoices, visible in the Purchases and Supplier statement folders.

📌TIP: You can edit your statement if you need to amend or add more details in the description.

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