Objective

This article will give a brief overview of AutoEntry's services and how they work. You can also find a guide on what data AutoEntry captures from documents after they have been uploaded to the system.

Applies To

  • New users.

Procedure

AutoEntry is a cloud based solution that automates data entry. AutoEntry accurately extracts and captures the key details to VAT summary level from all of your invoices, receipts and statements through OCR (character recognition) technology. Your data can then be analysed to supplier/category/VAT codes and published directly to your accounts package or exported to an Excel or CSV file.

AutoEntry features allow further analysis of this data before publishing if required including applying tracking categories, marking invoices as paid, PO matching, optional line item extraction and more.

What does AutoEntry Capture?

AutoEntry captures data from the following documents:

  • Purchase Invoices/Bills and Receipts

  • Purchase Credit Notes

  • Supplier/Vendor Statements

  • Sales Invoices/Bills

  • Sales Credit Notes

  • Bank Statements*

  • Expenses - reimbursable expenses for expense reports

*Including credit/debit card statements and PayPal statements.

For invoices, we know capturing just the totals isn't good enough. That's why AutoEntry captures tax summaries, or if you prefer, full line item details. AutoEntry will capture the sub-totals of net, tax and total amounts, at each tax rate for each supplier invoice by default. If you request line item capture, it will capture the description, unit price and quantity for each line as well. It verifies the accuracy of the data using arithmetic validation rules so that it will never let you post any invoices into your accounts software that are not correct.

This means that you can easily assign each portion or line to its appropriate nominal and tax code and assign tracking categories, job codes, departments, costs centres etc. as necessary.

For bank and credit/debit card statements AutoEntry captures the date, description, debit and credit values and cheque numbers and using the statement opening balance keeps a calculated balance. The closing balances are then checked against the closing balance of the statements to verify the accuracy of the extraction.

Additional Information

  • For more information on AutoEntry's bank statement extraction process, please click here.

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