After the invoices you upload to AutoEntry finish processing, you can publish them to your integrated accounting software.
📌TIP: If you don't have any integration with accounting software, you can download the extracted invoice data instead of publishing it.
📎NOTE: Before publishing an invoice, you must allocate a Supplier, Category, and VAT code to it .
Publish a single invoice
Go to the relevant inbox, that is, Sales or Purchases.
Click view to edit the invoice
Select the Supplier account, Category, and Tax codes on the drop-down menus.
Click Publish.
Publish invoices in bulk
After you approve your invoices, you can select multiple items at a time to publish.
Click the checkbox located in the first column of your inbox on the left.
Click Actions and then Publish.
How long does publishing take?
Publishing times for invoices typically average between 5-10 minutes.
A small logo of your accounting software's name shows on the green publish icon once it finishes processing.
📌TIP: If publishing is taking longer than 5-10 minutes, use our troubleshooting guide.
Publishing status
Publishing is disabled
A tick icon with a grey outline will appear means you won't be able to publish until you fill in all the required contact and categories.
Publishing is enabled
A tick icon with a green outline means the invoice is ready to publish.
Sent for publishing
A solid dark green icon means you've clicked publish.
Sync time out
A solid dark turquoise icon means you've clicked publish, but the sync has time out after three hours and failed to publish.
This can be because of the following
There is a error preventing it to publish - An orange triangle will show.
📌TIP: If you're unsure what an error refers to, search for the exact error message in our AutoEntry Help Center.
Integration or Sync app not running - You need to check and make sure the sync app is running, then unpublish and republish the invoice.
The File path is incorrect (This can happen if you're integrated with Sage 50).
Published and synced
A solid light green icon with the product name underneath means the published invoices have synced to your accounting software and the transfer is complete.
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